Our Services

End-to-end event management means one team plans and runs every part of an event. Ondokuz Organizasyon has worked this way from Istanbul since 2005, managing product launches, dealer meetings, year-end celebrations and festivals.

We have produced more than 1,000 events. For brands such as Toyota, Lexus, BYD and ALJ we have worked across Türkiye as well as in Japan, Serbia, Monaco, Italy, Portugal, Greece, Germany and Cyprus.

Events we manage

• Launches: new product reveals, press and dealer launches, digital launches.
• Corporate meetings: dealer and distributor meetings, strategy sessions, seminars.
• Celebrations and ceremonies: year-end parties, gala nights, award ceremonies.
• Festivals: concerts, open-air events, brand festivals and carnivals.
• Corporate social responsibility events: programmes such as ALJ Türkiye's afforestation campaign.

You can see the range in our projects, from the Orange Blossom Carnival held every April in Adana to the BYD Sealion 7 & Atto 2 launch.

How we work: from brief to report

1. Brief and goals: we agree on the purpose, audience, date and budget range.
2. Concept and content: we design the theme, the running order and the story told on stage.
3. Venue and technical production: we select the venue and plan stage, sound, lighting and LED screens.
4. Logistics: we organise guest travel, accommodation, registration and welcome.
5. Event day: our on-site team tracks the schedule in real time and handles changes immediately.
6. Evaluation: we report on guest feedback and results.

Why one team?

When concept, production and logistics sit with the same team, decisions are faster and last-minute changes are handled in one place. Depending on the project, we bring logistics and operations, content and production or sponsorship management into the same plan.

To discuss your event, get in touch: the date, city, approximate number of guests and your goal are enough for a first assessment.

Corporate meetings are where a company shares its strategy with dealers, sales teams or partners, introduces new products and sets goals together. Dealer meetings are what we organise most at Ondokuz: for years we have run them for Toyota, Lexus and BYD in Istanbul and abroad.

Dealer meetings at home and abroad

Alongside Istanbul events such as the Toyota Türkiye Dealer Meeting 2025 and the BYD dealer meeting at The Peninsula, we take participants abroad: Japan, Monte Carlo, Lisbon, Thessaloniki and Belgrade are among them. All our work abroad is on the Abroad page.

What we plan for a dealer meeting

• Strategy and content: the purpose of the meeting, speakers, presentations and interactive sessions.
• Venue and technical production: hotel, congress centre or special venue; stage, sound, lighting and screens.
• Travel and accommodation: transfers, hotels, registration and welcome.
• Stage programme: product presentations, motivational talks and award ceremonies.
• Reporting: participant feedback and recommendations for the next meeting.

Online and hybrid meetings

Not everyone has to be in the same room. For projects such as Toyota's online Hilux dealer meeting we brought participants together on screen with live streaming and interactive sessions, and we also build hybrid formats that combine in-person and online audiences in one programme.

Planning and logistics

For a dealer meeting in Türkiye we recommend starting at least 6–8 weeks ahead; meetings abroad need longer. We handle travel and transfers together with our logistics and operational planning service. To talk about your next meeting, get in touch.

Logistics and operational planning is the invisible side of an event that decides everything else: how guests arrive, where they stay, who welcomes them and how the programme runs minute by minute. At Ondokuz we manage it inside the event plan, from one place.

VIP transfers and airport meet-and-greet

We meet your guests with a name sign at Istanbul Airport and Sabiha Gökçen, tracking flights in real time and adjusting to delays. In the city we provide a dedicated car and driver for the day; at events we run multi-vehicle group transfers and protocol transport.

What we plan

• Transport: airport meet-and-greet, city and event transfers, group movements.
• Accommodation: hotel selection and the guests' accommodation plan.
• Registration and welcome: registration area and a team that welcomes guests.
• Operations plan: a minute-by-minute running order, staff assignments and supplier coordination.
• Long-term transport: weekly or monthly contracts for executive and guest programmes.

Events abroad

For the dealer meetings and events we organise abroad, travel, accommodation and transfer planning are part of the job. Some of this work is on our Abroad page, and the service works hand in hand with corporate meetings.

On the day

Our operations team is on site throughout the event, tracking the schedule, transfers and suppliers in real time and responding to changes immediately. To plan the logistics of your next event, get in touch.